Business Administrative Assistant Job Description (2023)

Business Administrative AssistantJob Description

Back up approver of SAP NA System Access requests

Current knowledge of Office 365, Outlook, Excel, Word, PowerPoint, SharePoint

Update and edit PowerPoint presentations, Word documents, and Excel spreadsheets

Manage and maintain calendar and all meetings for VP

Creation, editing and formatting of PowerPoint Presentations, correspondence and reports

On-boarding/off-boarding of employees and/or any employee related events, including all requests for all new hire requirements (access cards, new computer/telephone etc, workstation)

Plan and arrange team off-sites and outings

Organizing meetings, conference calls, luncheons

Processing couriers and distributing mail

Greeting guests for the team

Placing IT tickets for all computer/bb/equipment problems

Maintaining and ordering stationery/office supplies

Organize daily work flow for the Managing Director, New Business Development

Provide the needed administrative support to ensure effective and efficient meetings

Onboarding and orientation for new hires to the department (if requested)

Manage incoming telephone calls and take action as required

Our company is growing rapidly and is looking to fill the role of business administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.

Responsibilities for business administrative assistant

• Creates and maintains organization charts for Region Business Services group
• Assist VP Controllership w/ monthly estimate reporting book and delivery of books
• Assist VP Controllership w/ the preparation of yearly budget
• Submit monthly expenses through GERS
• Creator in SRM (ordering computer equipment and processing invoices) for the NA Region
• Processes & tracks invoicing through SRM
• Primary function consists in providing general administrative support to a department
• Order office supplies, photocopy, and prepare shipments
• Make travel arrangements (airline and hotel reservations) and process expense reports for leaders
• Helping draft presentation materials

Qualifications for business administrative assistant

• Human Resources and/or experience managing large teams is preferred
• 3-5 years experience as an administrative assistant (experience as legal assistant preferred)
• Ability to work both independently, to play a lead role in building a cohesive team
• Ability to build strong, positive and productive working relationships
• Must be able to work professionally with flexibility in handling multiple priorities in a fast paced environment, without compromising level of customer service
• Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Our growing company is searching for experienced candidates for the position of business administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.

Responsibilities for business administrative assistant

• Handles a very high volume of phones calls and interacts with high level business leaders in a professional and effective manner
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or
• Effectively plans and maintains executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives
• Escorts visitors
• May research background material and collect data for reports, meetings, events and correspondence
• Edits copy for spelling, grammar and layout
• Ensures that the projects achieve the expected results within the specified timeframe and on budget
• May attend direct report team meetings as requested
• Organize space planning and o site events
• Provide back up support to other admins

Qualifications for business administrative assistant

• Must be able to prioritize, multi-task and problem solve
• Must have exceptional organizational and interpersonal skills
• Must be proactive with a team-player attitude
• Discretion, common sense and dependability required
• Prefer experience in an entertainment industry-related environment
• Extremely strong organizational skills outstanding time management skills

Our company is looking to fill the role of business administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.

Responsibilities for business administrative assistant

• Demonstrate a working knowledge of the SAP accounting system to retrieve monthly reports, submit expense reports, process and monitor vendor payments and input yearly budgets
• Must have advanced knowledge of or quickly learn internal electronic systems to facilitate completion of tasks (eProcurement, Taleo, Sharepoint, Webex, Kronos, GlobeEd, Cliqbook)
• Answer telephone inquiries timely and in a professional manner, relaying information accurately and proactively resolving information queries
• Prepare international and domestic travel arrangements with itineraries
• Prepare and submit expense reports in a timely manner
• Proactive calendar management, including arranging meetings, reserving conference rooms and circulating call-in numbers
• Order and maintain office supplies as needed for maximum value and efficiency
• Answer heavy phones in busy office, roll internal and external calls to guarantee response in a timely manner
• Process all international consultant agreements, obtaining required signatures, requesting coding form finance and entering payment request into Ariba
• Participate in the procurement process for construction contractors and professional services consultants

Qualifications for business administrative assistant

• Ability to “proactively ‘anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues
• A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required
• Very dependable
• Responsible for preparing monthly departmental statistics, dashboards and graphing reports for review by management and Senior Leadership.*
• Maintains and updates patient grievance/customer complaint log.*
• Performs updates and maintenance of CSSC, CCOM, Spine Care, Occupaional Health, And HLC Gym web sites.*

Our company is growing rapidly and is hiring for a business administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.

Responsibilities for business administrative assistant

• Prepare and process project and contract-related documentation such as front ends, project data summary, advertisements, contracts, BOT items, contract amendments
• Conduct review and quality control of documents such as contracts, insurance certificates, bonds, to ensure adequacy, accuracy, and acceptability of information provided
• Review and process certification and statutory requirements forms, financial disclosure and conflict of interest forms and executed sub-contracts for contractors, sub-contractors, professional service
• Conduct vetting of potential conflicts of interest via the appropriate university channels for contractors, sub-contractors, professional service consultants and sub-consultants
• Record project data and maintain accurate records of contract and project information in unit databases
• Prequalify vendors to perform construction on Capital projects
• Respond to audits, Labor investigations, and FOIA requests related to capital and non-capital construction projects
• Assist the Assistant Director of Contracts Administration as required
• Sorting letters and checking for errors
• Support Senior team members in preparing presentations and other duties as assigned

Qualifications for business administrative assistant

• 6 or more months of experience in a role providing general administrative support for 1 or more senior-level
• Recent work experience with detailed accomplishment examples and proven ability to take the initiative
• Manage multiple and conflicting objectives, projects or activities at once with minimal direction
• Strong relationship building skills to communicate with internal team and executive level management to gather/convey relevant information
• Strong executive support and knowledge of a variety of software programs
• Must use considerable tact, diplomacy and judgment with confidential information

Our company is growing rapidly and is looking for a business administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.

Responsibilities for business administrative assistant

• Interface regularly with staff to complete tasks
• Manage calendars via Outlook, maintaining updated schedules based on priorities
• Organize appointments, schedule meetings rooms and coordinate meetings arrangements and sets up (reserve conference rooms meetings, telepresence, teleconferences, video conferences, WebEx)
• Organize preparation and execution of departmental events, including offsites
• Organize preparation for external events, including logistics for trainings, seminars, congresses
• Organize business trips and related travel arrangements
• Prepare and process expense reports reporting on company system Concur
• Ensure office supply needs are met, including online purchasing consistent with company SOPs
• Order office supplies via eBUY
• Process department contracts, invoices, service orders, purchase orders and requests

Qualifications for business administrative assistant

• Intermediate or better level of proficiency with Microsoft Visio and SharePoint
• 4 years of related experience, strong knowledge of standard organizational operating policies and procedures
• Solid office software, office hardware, spreadsheet, and basic PC database skills
• Prior experience with account maintenance, loan maintenance, servicing requests
• Strong organizational and client service skills
• Prior experience with Salesforce, ChanelLink, Compass, EdgeSell, RPMS